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How can I reduce my postage costs?

Postage costs can soon mount up, especially for a busy office sending out volumes of mail. But it doesn’t have to be so expensive – you just need to know where to look to reduce the costs.

Even if you produce your own mailings in house, it’s well worth posting out through a mailing house – one that can offer discounts on the postage rates, whether you’re mailing hundreds or thousands of items.

So, how do these mailing houses achieve these lower postage costs? Firstly, wholesale mailing houses sort the mail correctly in accordance with specific guidelines from operators such as Royal Mail and prepare it for collection. This saves Royal Mail doing it themselves, which means time and cost savings to them. They pass on these savings to the mailing house, which passes on discounts to you. In fact, postal operators like Royal Mail, TNT, DHL, UK Mail etc, typically save their best rates on postage costs for wholesalers.

Secondly, some mailing houses are dealing with such volumes of mail on a daily basis that they are able to consolidate your post with that of other customers, by postcode, region or country. This also saves the postal operators time and money.

And finally, a good mailing house will optimise the transport costs to keep postage cost rates down by using a seamless network of downstream access providers (DSAs), even overseas. This also helps to keep international postage costs affordable too.

Here at Asendia UK we can fulfil all the above at our facilities at Heathrow and Bedford and we offer some of the lowest postal rates available in the UK for destinations both home and abroad. A joint venture between already-established postal companies La Poste and Swiss Post, Asendia is part of Europe’s second largest postal group and, as a result, we

·         have direct entry to international postal services, delivering mail to 220 countries worldwide

·         have offices in 15 countries, including at three locations in the UK

·         are one of Royal Mail’s largest partners

·         work in conjunction with a number of DSAs.

At Asendia, we process millions of mail items every week for delivery in the UK and overseas. Even if your organisation or company is large enough to deal directly with downstream access providers and get preferential rates on postage costs, or you are tied into a contract, Asendia can still fulfil your mail and use your own postage accounts.

We can achieve postage savings on all categories of mail including:

·         letters

·         large letters

·         packets

·         parcels.

You can mail all manner of material such as:

·         direct mail

·         catalogues and brochures

·         business mail

·         small goods

·         magazines and journals

and this applies to next day and 2-3 day UK postal services.

To keep a check on your costs even further, Asendia also offers an end-to-end service on the complete mailing – not just the postage. Effectively, we will act as your mailroom: we’ll print your mail on high quality digital printers, stuff the envelopes mechanically and add the postage while we are sorting the post. This process saves businesses even more money.

Imagine how much time and money you can save on your mailing. To keep your postage costs down, contact Asendia to discuss your requirements, as we can offer

Checklist Tick  comprehensive mail sorting facilities

Checklist Tick  access to DSAs, including Royal Mail

Checklist Tick  the capacity to process huge volumes of mail daily

Checklist Tick  handling of various mail items, not just letters

Checklist Tick  access to international mailing networks as well as UK ones.


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About the author
Catherine Jackson is an NCTJ-qualified journalist and has been a publishing professional for over 30 years, working in newspapers, magazines, and marketing in the education, retail and travel sectors. She has also worked as a freelance copywriter, editor and proofreader before joining Asendia UK as Content Marketing Executive & Copywriter. Google+